Katalyst keeps your coaching program organized, your team in sync, and your clients motivated. A two-minute daily ritual keeps clients moving between calls; one triaged dashboard shows you exactly who needs you this week.
Built by a coach for coaches. Coaching since 2016.
The problem
They're excited when they sign up, hopeful for the progress they can make, and then they stop showing up for themselves. Katalyst keeps them engaged, and makes it easy for your team to help them stay motivated and make progress.
Inside the portal
Know who needs you — before they tell you
Every client has a health score and ranking, so clients that go quiet cannot hide and your team doesn't lose sight of them.
Days-since-activity, open tasks, and overdue work stay front and center.
Clients who stay engaged, stay
Their next available call, goals and the why behind it, a launchpad that helps them get started, and a two-minute daily check-in that makes using the portal fun and useful.
When they log a win, they get celebrated — and you get social proof.
Your numbers, without the spreadsheet
Connect Stripe once and your MRR, run rate, churn, and retention keep themselves current — broken down by program, so you can see how each tier is performing.
Make better business decisions when you can see your data up to date and simplified. Only you and the admins you name can see this page.
Why coaching programs use Katalyst
Not a feature list — a set of worries, retired.
Every win your client logs becomes a running record of results in their own words — receipts that make the renewal conversation easy.
A two-minute daily ritual, pulse checks, and on-the-spot celebrations keep clients showing up for themselves between calls.
Your coaches share the same roster, timeline, notes, and tasks — nothing lives in one person's head, and sections you restrict stay restricted.
Announcements with priority, call schedules by program, AI call recaps you approve before release, and tasks you assign and track.
MRR, churn, retention, and revenue by program tier, synced daily — see which offers are growing and decide faster.
An invite lands them in a portal that's ready: your welcome video, a launchpad checklist, the same strong first week for every client.
All of it in one tab: triage in the morning, digests in your inbox, every client, call, task, and number in one organized place — instead of five tools and a spreadsheet.
The full inventory
Every plan includes all of it. Here's the complete list, by who it serves.
Each morning they jot a gratitude and pick today's focus — the small habit that keeps them showing up.
A quick 1–5 self-rating that quietly flags struggling clients to you before they say a word.
Their big goal and the reason it matters, pinned where they see it every single day.
A guided first-week checklist, so client twelve gets the same strong start as client one.
They log wins in their own words and the portal celebrates on the spot — you see it too.
Awards you define and grant; visible progress markers that make momentum feel real.
The step-by-step path through your program, checked off as they actually implement.
Date, time, and join details for their next session — front and center on their dashboard.
Your face and voice greet every new client the first time they sign in.
Record a quick Loom and every client in the program sees it until they dismiss it.
A quote bank you control, one per day across the top of their portal.
Assigned trainings with links and due dates, tracked to completion.
Their contract, shared docs, scheduling link — one click from anywhere.
Clients request the services you offer — audits, reviews, VIP days — right from the portal.
A floating button that opens a Voxer thread with the right coach.
Summaries of their coaching calls — visible only after you've approved them.
Their revenue charted against their goal, for programs that coach on numbers.
Rank as you review; unranked clients sort above green on purpose so no one goes unreviewed.
A machine score from activity and task data sits next to your judgment — coaches only, clients never see it.
Your whole book triaged before you've opened anything else.
Observations and context for staff only — clients don't know they exist.
Wins, calls, notes, no-shows — everything that happened, in one feed.
Assign work with due dates; overdue and stuck items surface themselves.
Calls record, AI drafts the summary, and nothing reaches the client until you release it.
Program calls show automatically to the clients enrolled in them.
Client questions land in one tracked queue instead of scattered DMs.
Define what clients can request, then fulfill it all from a single queue.
Banner messages for everyone; priority pins one above all the rest.
Manage the quote bank, badge definitions, and program videos yourself — no developer needed.
Give team members access while hiding the sections you choose.
Plan, fee, and terms on each client's profile — visible to staff only.
The money dashboard: MRR trend, run rate, churn, retention, and member LTV on one page.
Connect Stripe once; see which tier actually carries the business, updated daily.
Log non-Stripe income by category so the totals reflect the whole business.
How many clients sit green, yellow, red — right next to the revenue they represent.
KPIs and contracts are visible only to the admins you name — never clients, never the wider team.
Each team member gets the morning triage at 8am their time, not yours.
Bell notifications can also land in email — each person decides for themselves.
Invite by email; clients land in a portal that's already set up for them.
Model your actual business: programs, pricing tiers, and client niches.
Every business's data is walled off at the database layer — and we audit it with evidence.
Your data leaves with you. Complete export whenever you ask.
Pricing
Flat monthly tiers by active-client count. No per-seat math, no hidden fees, the full portal on our starting plan.
For solo coaches with up to 15 active clients.
For coaching teams with up to 50 active clients.
For programs at scale and continuing to grow.
Katalyst is opening to five founding coaching programs this quarter. Founding members get their rate locked for life, white-glove onboarding included — we port your client list together; you send a spreadsheet, your book is live and ranked within the week — and a direct line to the founder as the product evolves.
The guarantee: work the system with us for your first 30 days — onboarding done, welcome video up, clients invited — and if you're not seeing value, full refund.
Fair questions
This is the design problem Katalyst exists to solve. The daily ritual takes two minutes, the portal notices and celebrates when they show up, digests and notifications pull them back, and every program opens with your welcome video. Adoption follows the coach: when you run your program through Katalyst, your clients meet you there.
Keep them — they're content and marketing tools. Katalyst is the operations layer for the coaching itself: who needs attention, what was promised on the last call, what's overdue, what wins happened. It sits beside your stack, not on top of it.
You could — the founder did, which is exactly the point. What you'd be signing up for is months of iteration, security auditing, email deliverability, and being your own on-call engineer. Katalyst is the version that already survived contact with real clients, plus a human who answers when something breaks.
Each coaching program's data is isolated at the database layer, and that isolation is audited — reads and writes, with evidence. Your business is the controller of your clients' data; Katalyst processes it on your instructions. Export anytime, deletion honored, DPA available on request.
You send a spreadsheet. We port your client list, set up your programs and permissions, and record your welcome video with you. Founding members do this white-glove, together, in week one.
Summaries are release-gated: the AI drafts, you approve, and only then does a client see anything. Recording disclosure guidance ships with onboarding. AI never talks to your clients directly — that's your job, and we'd like to keep it that way.
Twenty-five minutes, no slides — just the portal, live, doing a Tuesday.
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